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Jun 16, 2016  When you access Google Drive, you also gain the ability to create these files and store them directly in your Drive. Once you’ve created a file in Google Docs—say a spreadsheet or a word-processing document—it’s a common scenario to share it with another Google Account user. If you use the page option to view your emails, you can turn the pages using these arrows. To open a message, click on the line of the email you want to open.

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Using Google Docs allows you to collaborate with other people on documents in real-time. This makes it easy to update a group document and get input from others. When using this service, you do not have to send the document to only people who have Gmail accounts. Google Docs is not limited to Gmail users.

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Google Account

Instead of being required to have a Gmail account, users only need a Google account. Spyhunter 5 full portable. Users can set up Google accounts with any email address. When you want to set up a Google account, you simply navigate to the new account page and then enter your existing email address, password and other personal information. This allows you to access any of the products that Google offers for free, such as Docs, Adsense and Webmaster Tools.

Accessing Google Docs

After creating a document on Google Docs, you have the authority to let other people access it. When you go to the 'Share This Document' section of Google Docs, it gives you the option of entering email addresses. Once you submit the email addresses, it sends an email to that person. Once he clicks on the link in the email, he is taken to a login screen. He will need a Google account to gain access to the document.

Instant Access

As soon as the individual who clicked on the link signs into Google, she will be taken to the document. At that point, anything that you have included in the document is visible to that person. When the new user makes a change to the document, it will show up on your screen while viewing the document. This allows you to work on a document at the same time with another person without duplicating any work.

Publishing to Web

Another option to consider is publishing your document to the Web. With the Google Docs program, any document you create can be easily published as any other webpage. Then you simply give the Web address to others who you want to see it. When you do this, the other users will not be able to edit the document. This option basically creates a website for your readers to check out your documents. This does not require access to Gmail or even a Google account to see it.

About the Author

Luke Arthur has been writing professionally since 2004 on a number of different subjects. In addition to writing informative articles, he published a book, 'Modern Day Parables,' in 2008. Arthur holds a Bachelor of Science in business from Missouri State University.

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• Darrin Klimek/Digital Vision/Getty Images

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